The technological evolution and digital data
Get rid of IT assets (servers, personal computers, monitors, printers, tablets, smart phones, …) that are no longer needed and the content on them stored (texts, photos, videos, contacts, …) can be a real challenge for a company. The benefits are clear: save space and energy in offices and warehouses and more importantly, preserve and protect the information and data we handle and are the real reason for the use we give to these devices. Keep in mind that, in 2020, it is expected that the data generated by (vending, radars, mobile phones, etc.) involving 42% of the total. That same year, the amount of digital data could quadruple the number of grains of sand on Earth, according to IBM.
But what to do with all appliances obsolete or no longer we use? In Spain, the current legislation regarding data protection and waste collection is clear and strict. Computer storage media containing confidential company information and / or personal data, must undergo a prior process of destruction in compliance with Law 15/1999 of 13 December, Royal Decree 1720/2007 of December 21 and Directive 95/46 / EC of the European Parliament, Protection of Personal data. Meanwhile, computer waste must be recycled in compliance with the WEEE regulations, Waste and Environment.
However, a study by SearchDataCenter.com shows that 46% of respondents do not comply with regulations regarding recycling of their technology assets. Failure to comply with the law, with this regulatory environment increasingly demanding, is a major risk and can be very expensive to be faced fines and very significant and never predictable sanctions impacting tremendously on the income statements of companies.
The solution is to search the suppliers market to ensure that things are done well, that complies with current regulations, certifying well and also allow managers of such undertakings sleep easy knowing that they are not exposed to incidents concerning data protection or environmental regulations. These problems may occur in very different ways and can refer to events of the distant past and have nothing to remember reported cases of medical records runs to a container containing all personal data of patients.
Here are some steps that can guide any company, whether it is size:
- Hire a data erasure service within a safe, private environment, offering a certificate that everything was done correctly.
- Consider selling assets that still have market value, which is a source of additional income provides the company money and they always could be spent on other activities so that the business operations carried out is not altered through such devices.
- Consider reallocate equipment to other locations, consolidating assets.
- Hiring a service packaging and transportation.
- Hiring a service of recycling and disposal of assets that ultimately can neither be resold or reallocated complying with environmental regulations.
Management information and data are very sensitive issues and can expose your responsible (either an individual or a company) to unwanted situations. 49% of business leaders say their companies face management problems associated changes to the use of mobile devices by their employees. That is why, with the boom of smart phones, computing cloud, mobility and permanent access to data, companies must become more aware of what data can deliver when they sell, change or leave out corporate teams with new ones.
This is to ensure that a change of one device on the other does not create a problem, not an element of risk is not controlled in time to remain in the data that should not be (of the company and individuals) … no but think about the huge amount of data we handle each one of us every day, passwords, confidential information relating to clients, projects, tenders … According to an IBM study, more than 79% of phone users intelligent use their devices to purchase goods and services. You have to think that these data cannot be transferred without control or unintentionally to another person or entity so that may or may not use them in the future for activities of any kind. It can be a time bomb that can explode at any time.
To make a good management of this information is essential to have the help of those companies that are able to provide all the guarantees that best practices and proven methodologies will continue and that they can demonstrate to the issuance of statutory certificates complying at all times thereby determine current legislation. Proper recycling of the equipment gives the company the tranquility of meeting the standards and environment-friendly, being able to devote fully to your business, using the latest technologies available in the market and with the confidence that in the future will not to be a problem with economic impact affecting the corporate reputation and can alter their good work by things concerning the past, a past that the company cannot change, just assume, because he did not what to do when he could.